How Salon Tracker can help Tanning Salons

Remember, last time we spoke about tanning security at the salon and how to avoid being fined? Don’t worry if you have missed it. I will include a link at the end of this blog if you want to catch up on it. While the topic of security is obviously a very important one, it is however as important to get the basics right at the salon from the beginning. Meaning, if you only concentrate on one aspect of the salon but neglect things such as management and customer care, it can be just as damaging as bad security. Here at Salon Tracker, we have developed a system that helps you with the day-to-day tasks of running a tanning salon. From managing your bookings to cashing up at the end of the day, our smart features are designed to make every salon owner’s life easier. 

You are probably asking yourself how the system can help you and your salon. Let me introduce you to a few features that are especially handy for tanning salons:

Managing bookings, walk-in’s and more

When your salon is busy our software helps to keep track of customers, manages walk ins and waiting lists. With our smart sunbed view you are always in control of the beds. You can see which ones are occupied and which ones are free, or if they’re all occupied you will see which one will be available the earliest. As the software is using a countdown mode for the beds, this is easily trackable.

Our bed view lets you put customers directly on sunbeds and you can easily track their minutes from there. We have built a waiting list and walk-in option into the system, meaning you can manage customers according to their needs and wishes. Giving clients an accurate queuing duration if they are in a waiting list is beneficial as it lets manage busy periods better. You can track minutes used per customer, which is stored on their record card or via the report feature. 

Timer Integration 

With our timer integration, you can operate your sunbeds directly from your reception area and see a countdown of those minutes on a live calendar. Furthermore, this also ensures business security, as sunbeds are operated solely from the system, meaning staff members cannot override the system or delete existing minutes. 

Security and Tanning Rules

As you know we’re all about security but we wanted to reflect on this again. Salon Tracker improves security to the highest level. No matter if you want to set booking rules that can’t be override, want to oversee what staff members can and can’t do on the system or want to avoid customers tanning under someone else’s name. It is all possible.

Tanning rules are built into the software, meaning you can set a skin type; stop under 18’s using the sunbed and set a 24h warning for fair skin types if they return within that period. Furthermore, if you add a Pin/Passphrase to a customer’s client card, it ensures that only that person can use the sunbed, once they have provided the pin. Alternatively, you can integrate with one of our fingerprint readers for an even securer option. 

Groups and Special Offers

Now you can manage groups and special promotions directly from the system. If you have loyal customers or friends and family, you can now create groups such as VIP in order for them to receive a discount on every booking and purchase. The system will automatically recognise members in that group and will apply the discount to the overall transaction.

Moreover, you can also run special offers such an unlimited tanning month or if you have a ‘Happy Hour’ promotion on during a specific time of the day or week. Special offers are easy to manage and the system will automatically turn the feature off, once the offer has expired. All you have to do is to set an expiry period and everything else will fall into place.


As you can see, the software is feature rich and will make managing your salon seem like a piece of cake. We specialise in tanning salons and therefore, our features are unique and beneficial to your business, whether you operate a coin system or integrate with sunbed timers. Now that you know a few features it is time to try it out yourself and see how it can transform your salon. 

Don’t hesitate to book your 14-day FREE trial now: http://www.salontracker.co.uk/FreeTrial.aspx

And in case you want to catch up on our last tanning blog, which discussed security options on our system, then click here: http://www.salontracker.co.uk/News.aspx?id=How-to-Ensure-that-your-Tanning-Salon-is-Secure-as-we-Enter-Spring/Summer

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