Another year over...

And that’s a wrap for another year! I’m sure these years are getting faster, but yet again we find ourselves at the end of December and about to begin a new chapter. It’s been another brilliant year for us, one of our busier years in fact! We’ve got lots of new faces, and that’s not just clients - we have a few new members to the team as well which I’m sure for our current customers you’ve had the pleasure of chatting to some of them over the phone these past few months.

We’ve met many of you at the Professional Beauty shows this year in Feb and October too, which was a pleasure as always. And speaking of the event, I’m excited to announce that we are again exhibiting at Professional Beauty London on 25^th/26^th Feb! We will be on stand W16, so be sure to visit us there! In fact, you can sign up for your FREE ticket now using our link below:

https://registration.n200.com/survey/3njgxhgn3h7vy?actioncode=NTWO000545GPV

The Dev team are working on a few really exciting features for the Feb show! But, for now I know you are all extremely busy in the salon so we won’t keep you, but all that’s left to say is have a fantastic Christmas from all of us here at Salon Tracker. We wish you a very happy and healthy New Year and look forward to catching up in Jan with more salon management and marketing advice to grow your business.

It’s been a pleasure, speak to you soon!

Best Wishes,

The Salon Tracker Team x

*We are closing down for Christmas on Friday 22nd December 2017. We will be back in the office on Tuesday 2nd January 2018. Should you require assistance during this time, please telephone 0113 350 8232 and leave a voicemail or email info@salontracker.co.uk*

Marketing tips to make sure you start 2018 with success!

So, after the busy buzz of the Christmas period, Jan and Feb can seem like extremely quiet months for your business. I mean, in comparison to the rest of the year they are always going to feel quiet, but after the extremely frenzied festive period, the contrast can feel noticeably greater. Still having said this, there are some extra things that you can be doing to boost your business footfall and sales a little bit in to the New year.

In the toughest months it’s all about product placement and setting the right marketing campaigns to catch your clients eye above all other competitors.

So what campaigns can you plan to kick off 2018 in the right way?

After Christmas, everyone (or so it seems) goes on a mass health kick and often adopts a fresh new look for the New Year. You see gym memberships advertised with no joining fee, everyone quoting the #newyearnewme line and so what not a better time to jump on the bandwagon and take advantage of the same campaign.

How can you promote this?

There are lots of different ways to promote a New Year campaign and after Christmas everyone is looking for fresh new product ranges, sparkles are no more and it’s everything spring! However, little tip - your left-over Christmas merchandise you could flog for a discount and I’m sure they’ll still get snapped up by your clients!

Here’s what we think you should push for New year throughout Jan…

New Product Promotion

We see a lot of social media sharing, starting in the week running up to Christmas, where businesses want to start promoting their new year product lines. So, this is where we would advise that you begin. Use the common hashtags #newyearnewyou & #newyearnewlook so that when people are clicking these your 2018 campaigns will also be shown on Facebook & Instagram’s main feeds. Advertise your up and coming products, write a blog post on why they aren’t to be missed and maybe grab some testers to hand out to clients. Aside from the obvious plus point for your clients of a ‘complimentary tester’ which is always loved by everyone, this is also a great opportunity for you to grab some testimonials of your new products to push on social media for further advertising! And everyone appreciates an honest client review before trying something new.

New Year New Me

So, we’ve already mentioned starting to use the cliché hashtags when promoting your new product ranges, but these sorts of campaigns are in their volumes across Jan. So even if you do a general #newyearnewlook campaign to push your main treatments, use slogans such as ‘love your image’ and ‘self-confidence’ to promote it to ensure positivity is at the forefront of your new year merchandise. You could even then run a January selfie competition where all clients who have had a New Year makeover upload their selfie and tag your salon, and then the winner receives a prize of your choice and this could be drawn in Feb? Just a little idea for further social post engagement.

Revive & Replenish

Another great campaign to push your skin and hair care products in Spring, as you go down the whole ‘rejuvenate after the Christmas partying’ route. However, also a fab time to refresh the salon as well! Give the salon a fresh new look, or even just spruce things up with a lick of paint, some different accessories and a bit of a spring clean. You can then even use this as an excuse to promote your business on social media, by asking your followers to ‘come down and see your fresh-faced salon’?

Discounts and Bounce Back Rewards

Now, I know we usually don’t promote discounting your products and services too much, as you don’t need to cheapen down your services if you offer quality treatments and have loyal clients. However, in January we all know that everyone tightens the purse strings a little bit so a small discount or little money-off reward is sometimes necessary to get those clients spending a little earlier than they may have planned in the New year.

We particularly love the idea of bounce back rewards, in which you could start giving to all clients towards the end of December and in Jan, and this then offers them either a small percentage or little value off their next treatment in Jan/Feb? It doesn’t have to be anything massive, and you set the rules. So, for example, you might want to set a minimum spend before the reward can be redeemed, so an idea would be ‘Spend £40 in Jan/Feb to receive a £5 New year bounce back reward off your treatment?’

Client Testimonials, they can become a VIP?

Promote the message to your loyal clients of ‘Thank you for your custom in 2017, could you please help us to have a successful 2018?’ Then poach them to see if they will be one of your testimonials or case studies? A reward for them giving you a service review could be to put them in to a VIP programme. Everyone loves feeling privileged and to say that you are a registered VIP member of a company is always rewarding, so this should hopefully push for you to get yourselves some fresh new testimonials, which are great for your marketing campaigns throughout the New Year. And you could do something as simple as offering your VIP clients '10% off all treatments' or 'a % off a certain amount of a treatments', say 4 times a year? Whichever would work and still be cost-effective for your business.

New Year newsletter

Similar to the client testimonials, you often have to give people an incentive to sign up! So, it could again be something as simple as ‘10% off if you sign up’, or ‘receive a £5 voucher to use if you sign up to our mailing list?’ The great thing however about a newsletter is it provides you with not only another communicational channel to message your customers, it also brings in new potential clients that you may not have had. If you promote your salon on Facebook or Google using adverts, and push your newsletter sign-up offers on those, this is likely to improve your lead generation of new clients. Then, you can start telling your new mailing list all about your services, new products, up and coming treatments and even include a few of your (hopefully) new client testimonials!

So, we hope these little tips have helped and given you something to think about for the New year…but first, lets have a cracking Christmas and then we’ll hit 2018 in successful style! Let’s do this!


Salon Tracker x

Email Marketing and how it’s done right

Whoever says email marketing is a dead art form is very mistaken. Pretty much everyone still has an email account these days and uses it. Smart phones and other portable devices have made it possible to connect and stay on top of your emails on the go and at any time.

As a salon owner, you own a business that flourishes from customer interactions that needs to develop ways to attract new, as well as retain current clients. Email is not only a powerful marketing tool it is also free to use with many providers. The options with emails are plenty and it can be used in many ways, from campaigns to promotional emails. There are a few simple steps you need to do in order to optimise your emails, to get the most our of them.

Getting started

First, you’ll need an email marketing service such as Mail Chimp. Many of these services offer a free version up to a certain number of emails per month. These services offer plenty of different templates that allow you to create different designs to match your business. However, the key with email marketing is not to overload your customers with too many emails. Less is better will do the trick in this instance. 

Here are some tips on what content you want to be sending and how you can measure your success:

Salon e-newsletter

Why not start with a monthly salon e-newsletter. Newsletters are great to tell customers about your business and any industry news they might find interesting. Go easy on promotional material, writing too much about offers and deals can put people off and will lose you subscribers as it will come across too sales driven. If you make your content entertaining and useful to your subscribers, they will be more  likely to stay local. 

Use a creative and grabbing subject line

A lot can be decided even before your emails is opened. If the subject line doesn’t spark a subscribers interest it will go straight in the bin without giving up any further consideration about the content. Meaning, you’ve only got seconds to grab someones attention. Therefore, try to avoid words in your subject line like special | free | percentage off | reminder | £ $ symbols | ! | as they will likely trigger spam filters and subscribers also know that you want to push your products on them. Once you have their attention and they have opened your email you want to make sure to keep the content concise and right to the point. 

Keep track of your performance

Emails get open just to be deleted again or to unsubscribe. Even though in your report it is marked as success, you haven’t really achieved new clients or revenue with this. A good way to track if people are reacting to your email is to measure performance with Google Analytics. For example, you can set up different goals such as see when people clicked on a link in your email. When you set up your campaigns and you want valuable information about your customers this is a great way to do so. 

Testing can be good as well. Create similar emails and see which one is performing better so you know what clients prefer and click on more often. 

Make sure it works on all devices

(Source: Marketingland)
If you want to make sure your email is catching the reader’s eye and will be opened make sure it works across all screens. Meaning, it is important that your email campaign adjusts to different devices and screen sizes. 

You can check the exact percentage of open rates and which devices were used on Google Analytics again. Once you are aware of the most popular device you can make sure everything works according to people preferences. 

Overall, email marketing can be a great way building relationships with current and potential customer when done right. Record what you learn from customers in a database. This way you can adjust your marketing. For example, if there is a popular time people open your email then send campaigns around that time. This might require some initial trial and error testing but after a few attempts, you should have some valuable info what clients prefer. 
As always if you have any questions or need advice don't hesitate to contact us via phone, email or social media.

Salon Tracker x

Feature of the Month - Site View

We can’t believe it’s already December! Where has the time gone? Anyway, it’s time for another feature of the month blog, and this month we’re focusing on Site View! For those of you that don’t know, Site View is a great feature that allows salon owners to have full access to their systems reports, takings, staff and refunds. It also allows your staff to look at their upcoming bookings, and their rotas for the upcoming weeks. Here’s just some of the ways that Site View can benefit your Salon:

Access Anywhere at Anytime

One of the main pros of Site View is that you can access it on any device, whether that’s a computer, phone, tablet, laptop, and at any time, as long as there's an internet connection. So, if you’re enjoying your holidays, on the go, or even if you’re just at home, you can easily check on your salon and see if everything is in order. You will also be able to view staff performance reports, allowing you to maintain authority in your absence. Site View is great for your staff, especially those who do shifts, as they will easily be able to login to their account and have a look at their rotas. To ensure that there are no double bookings made by you or your staff, Site View isn’t editable, as this could cause the calendar to become hectic, and result in you having to rearrange appointments. 

Admin Levels

With the Salon Tracker system, there are permissions that you can set for your staff members, so that they only have access to certain areas of the software, and this is the same with the Site View feature. Within the permissions in Salon Tracker, you can tick the areas you want your staff to be able to access:

• Allow access to Site View dashboard 
• Allow access to Site View calendar 
• Allow access to view my calendar 
• Allow access to view my calendar 
• Allow access to Site View reports 
• Allow access to Site View charts
• Allow access to Site View HQ dashboard 

It may be that you only want your staff members to have access to their bookings calendar, so that they can see all of their upcoming bookings. Either way this is a fantastic feature to add security to your Salon!

Security 

Site View is password protected, and needs both a username and password to login. The usernames and passwords are those used on the Salon Tracker system, and can be changed at any point. Site View will give you the reassurance that your salon activity is secure and running to a high standard by allowing you to constantly check on your business and flag up any problems or issues that you notice.

Our Site View feature is available with our Enterprise package, which is £90 a month (excluding VAT). It is an essential for those of you with more than one salon, as you can easily view everything you need, in one place! If you want any more information about the software, don’t hesitate to contact us on 0113 350 8230 or email us on info@salontracker.co.uk.

Salon Tracker x

Salon Trackers Christmas coaching on how to make the most out of your salon this season!

I am certain you are all aware that nerve-racking November is already upon us and with Christmas just around the corner, there isn’t any more time to waste when it comes to getting your salon out there!


Not to worry, Salon Tracker has some festive favourites lined up on how to keep your Salon successful this season and ahead of your dreaded competitors - all you need to do is take it in and put it into action.


What you need to grasp first is that this Month will almost definitely be the busiest time of the year for your Salon, therefore trying to attain more customers isn’t what you need right now. Instead, focus on the following 5 important things:


1. Before a client leaves after their appointment, try and encourage rebooking of appointments to help see your Salon through the New Year.

2. Make sure you have an effective reward scheme in place for your loyal customers to encourage customer retention.

3. Try to boost the product sales, really encourage customers to purchase the products you have used on them by upselling the benefits.

4. Increase the price of your services only a smidge whilst holding offers such as “book an appointment 5 times and receive your 5th free” which will also help you out in the very dry January of the New Year.

5. Raise your brand image locally – encourage customers to feedback using social media services and to tell their friends about the salon which would be enforced with a reward scheme as I mentioned above.


Now you have an idea of what you need to focus on in terms of Marketing your Salon, I’m going to give you an insight as to what you can do on a personal level to really give your Salon the vibe that your customers cannot stop talking about this Christmas…


Modernise


Keep up with the fast growing rate of technology. Bring “festive selfies” into your salon, engage with your customers and make them feel welcome. Not only that, but the results are everlasting.As your clients begin to post their selfies all over social media, potential newcomers will get a real taste for your Salon and make it their New Year’s Resolution to get involved with your Salon – something to make those January blues roll into fly-by February! All that’s required is a few pa-rum-pa-pum-pum props to set the scene for the ideal selfie and to create the perfect ambience for you and your clients.



Festive feels

Your Salon will be rammed over the next couple of months and although your main focus may be managing your clientele and fulfilling the high demand of your customers, you need to make sure that yours and your employees smile is just as bright as the stars on Christmas night. Ensure that each and every customer is more than satisfied with their treatment and politely encourage them to write reviews on Facebook and your other social media outlets. Remember, customers are extremely dependant on the opinions of others before they even consider trying a new Salon; hence the reason why you need to be prominent in making sure your level of service is through the roof and consistency is key when inspiring your customers to write reviews. Maybe come up with a reward scheme when a client recommends you to one of their friends, or a percentage off when a client writes a review 24 hours after their appointment. All of which will help your salon come out glowing into the quiet new year.



On the first day of Christmas my salon gave to me…

I know you may be thinking “we’ll make enough profit this season to take us through the new year” but you’re wrong! Yes, your sales may well be sky high over the next couple of months but that doesn’t give you the opportunity to take a seat on the bus of salons that are plummeting into failure in January 2018.









You need to be an innovate forward thinker. Do your research. Always be a step ahead of your competitors and most importantly, reward your customers! Don’t let your clients leave without a reason to come back in the New Year. There’s the standard discount off in January and book an appointment in January before you leave and get a free product etc… or you could create a fun, festive vibe and do a raffle with multiple different prizes (treatments at the salon) – either or will work! Loyalty cards are an essential thing to have to ensure customer retention.


Give your Salon’s season’s greetings with an essential merry playlist


A play list is such an important tool to have in any salon, especially a festive one at Christmas time. A bit of jolly festive, music on a dull winters day will boost anyone’s mood; and it will potentially increase your salons sales! Read more about this at: http://ow.ly/NOVM30fgBjl. Take some time out to consider which songs should go in the play list. I suggest you have about 3-4 different playlists to stop your staff from going a little insane…



Free, quick & simple yet so effective merry marketing tips


Christmas doesn’t have to be as expensive you think it’s going to be. Use the answer machine on your salon telephone as a way of promoting your Christmas bargains. Change the standard print out receipts on your till to festive ones where you can also promote your festive motions. Use the outlook of your salon as a festive poster display. This will encourage your local customers to venture inside.


And that’s a wrap…ed up present from us at Salon Tracker to you. Have a lovely Christmas!






Salon Tracker x

Feature of the Month – Salon Insights

Following our last feature of the month we thought to continue to write about a feature that you perhaps didn’t know about.Therefore, this month we are introducing Salon Insights, a feature that has been around for a while and we thought to remind you of its advantages. If you haven’t heard about it yet, it is basically an all-round analytics tool that helps you keep track of sales, performances indicators and growth of your salon throughout the year. It is the perfect tool to find out when your busy periods are and what months are quieter. This not only helps you to plan accordingly to any busy periods but also helps to think about promotions when you have quieter periods. Salon Insights can be accessed on a PC or mobile device and is a beneficial way to stay in control of the salon, especially if there should be a time when you cannot be present to oversee everything.

But what exactly is Salon Insights? 

Salon Insights is powered by Microsoft Power B.I and has the ability to view important information about your business including sales projection charts. 

How does it work? 

Microsoft Power BI powers Salon Insights, which is a suite of business analytics tools that deliver insights of your salon. Meaning, you can connect to hundreds of data sources and simplify data. The tool produces reports, then publish them for your salon to view on the web and across mobile devices.

How does it work for your business?

Salon Insights is more than just your advanced business reports. It analyses information in more detail and provides graphical charts that you can customise to meet your needs. 
The feature provides salons with a range of dashboards, allowing you to view extensive stats visually through different graphical displays. This makes it easy to measure salon performance, which can be tracked against retail trends in peak periods, for example Christmas, school holidays and wedding season. These are just one of the obvious stats that are available, but there are some pretty cool settings that lets you even measure heat maps to conduct information on how the weather can effect your business as well.

The great thing is that once you have collected some data, whether it be a few months or a year, you can then compare your performance of previous months/years and see how your Salon is performing.

(Salon Insights compares customer data to the previous year to measure progress)

Salon Insights feature can be accessed through an app on your smartphone or tablet, making it accessible 24/7 anywhere, at any time as long as there is an internet connection. When you are at home the feature can be accessed on any PC and Laptop as well. This is particularly beneficial for multi-site salon owners as they can select to view stats and performances for specific sites without needing to be present at that location or logged in the Salon Tracker system. Even if you don't own multiple businesses this feature is still beneficial to keep track of performance and growth of your business.  

Now that we gave you a little overview of the features you can see for yourself that it is extremely worthwhile for all any business. If you combine our software with Salon Insights you can organise and evaluate large volumes of data, quickly and accurately. The tool will process these results in graphs that are simple to extract data from and plan accordingly to these results.

Salon Insight is available on our Enterprise package. If you would like to find out how this can benefit your salon then get in touch with us via phone or email. Our sales team is available during regular office hours Mon-Fri for any questions.



Salon Tracker x

The 6-week Christmas Countdown is officially on! Here’s how to keep your Salon spirits high in the process:

If you’re unsure as to where the year has gone, and how we ended up in November with only 6 weeks left until Christmas day, then good. We’re in the same boat. Now you’re on board… I’m going to fill you in with 6 ideas’ (one for every week we have left) as to how you can keep not only your clients happy, but your staff as well.

Your elves

I think I’m right when I say, without your staff, your salon would be unmanageable, right? Your staff are working hard to maximise your sales and make your clients happy day in day out therefore they deserve a little bit of a treat, especially in the midst of a busy Christmas. What to do? STAFF NIGHT OUT! A Christmas night out with all your team is essential this Christmas. It gives your staff something to look forward to and keeps them motivated. The next time they have that ‘mid-day meltdown crisis’, they’ll soon forget as they look ahead to their night out. Whether it be a meal, drinks or bowling, your team get the opportunity to know each other outside of work and therefore allows them to work well in a team inside of the Salon. Beneficial for everyone! If you haven’t got yours booked yet, book it soon and let your staff know to give them that boost they need before your salon sales boom.

Advent calendars

Now we all love a good advent calendar. The joy of waking up on a December morning to a scrumptious chocolate gets us all a bit giddy for the big day. So why don’t you make your staff giddy to come to work? Go out and buy them their favourite brand advent calendar or get creative and make your own! Surprise them with it on the 1^st Dec. This gives the perfect personal touch, making your staff feel appreciated and the results will show!

Not only is it a good idea to get your staff an advent calendar, but why not have one for your loyal clients too? Now we can’t have our expectations too high and expect them to come every day of advent… but a little treat every time they visit in December is definitely something to consider. It doesn’t have to be chocolate. It could be a range of things, like 10% off all treatments or buy one retail product and get another half price. All of which will not only encourage your customers to revisit but also boost your salon profits, entitling you to a Merry little Christmas.

Deck the halls

Nobody wants to walk into a miserable salon, especially at Christmas time. Your salon needs a festive makeover. I know you might be thinking there’s too much to do in such little time but there are ways you can make it easier for yourself. For instance, why don’t you delegate the decorating of the salon to a keen staff member? Give them an affordable budget, a few inspo pics and a realistic deadline and that’s your Christmas décor covered!

Top tip: Pinterest is full of amazing inspo pics for your Salon décor!

Secret Santa

Plan a secret Santa. Discuss with your staff and decide on a theme and budget. Then put all of your staff names (including yourself) into a Santa hat and allow each staff member to pick a name out with their eyes closed. They mustn’t reveal the person they picked out to anybody or go over the budget. Secret Santa is a way to let your staff have fun and bond as a team but also remain motivated as they have something to look forward too at the end of the busy period!

What wait time?

We understand that sometimes appointments run over, which can leave your other clients frustrated when they have to sit reading magazines they’ve already read 5 times because the client in front of them was late to their appointment… again! So why not make the waiting room a place where your customer’s actually want to wait? Place bowls of sweet treats for them to enjoy along with complimentary drinks and in date magazines. A TV is also a nice touch and the sofas have to be comfy. These simple niceties will make your salon the talk of the town and make your appointments run so much smoother!

Santa’s social media sleigh

I know it’s Christmas, but a silent night on your social media this Christmas is the last thing we want! Aim to post on each hub at least once a day, more if you can. And I bet you’re wondering “what am I supposed to post about so often?” and “how am I going to find the time?” well we’ve got the answers.

In terms of your posts, you can market your festive offers but try not to make this your only post. Tips, blog post links, competitions, quotes which your audience can relate too and behind the scenes pics are always a hit. By doing this, your clients can relate to you and will find themselves looking for your posts because they enjoy them so much. It’ll also increase your brand name and attract more clients!

Time? Yes, you may think that posting every single day is going to take a substantial amount of time out of a busy day running up to Christmas but I’m going to let you in on a little secret… Hootsuite is an amazing social media management system that allows you to schedule your posts way ahead of you. You can plan to sit down once a week and organise your posts with Hootsuite and have them all done in less than an hour. One perfect way that you can stress less this Christmas!

And that's a wrap! Only 6 weeks to go 🎅😆

So here’s to the start of a jolly Christmas! 🥂

Salon Tracker x